Navigating Your Migration Journey from Loxo to Stardex
Sep 28, 2025
Loxo recruitment software combines applicant tracking system (ATS) and customer relationship management (CRM) tools in one platform. This allows recruiters to manage candidates and job replacements more efficiently. However, as hiring needs become more complex, recruiters are finding Loxo to be limiting of features that are integral for today’s fast-paced and demanding recruitment processes.
If you’ve reached the limits of what Loxo can provide, it could be the right moment to see how Stardex AI can better support your recruitment process.
What do recruiters find limiting about Loxo?
Not AI Native
Most Loxo users say that AI feels like a bolt-on in Loxo. Their database wasn’t designed in the AI era, which limits the improvements they can make to fully leverage AI.
Too Many Promises, Underdelivers
Loxo tends to offer a lot of features, but many of the functionalities fall short. For example, the sourcing agent underperforms, you can’t paste an image in notes, and there are plenty of other similar limitations.
Cluttered interface and lack of continuity
Some users also report concerns such as a cluttered interface that compromises the pace of daily tasks and the depth of automation beyond outreach emails.
A senior recruitment specialist also expressed, “Everything is ‘clunky’ for lack of a better term and because you have to constantly go out of the program to actually work, there is no continuity.”
Inefficiencies in handling complex recruitment workflows
Recruiters handling multiple clients often find that Loxo doesn’t meet the demands of fast-paced and complex agency recruitment processes. For many users, it’s efficient at top-of-funnel sourcing but falls short in managing processes with flexibility.
Lack of integration with key recruitment tools
An international sales director simply put, “Loxo is difficult to connect to other software platforms. It lacks full integration with Google, like Google Meet , lacks integration with Zapier.”
Limited AI Sourcing and automation features
For some users, the product invests in lots of new features but fails to fix its core functionality. A recruiter said, “AI sourcing is poor. The search functionality in your own data is poor. You can't search within a resume for example.”
Another recruiter also added, “I have tried Loxo but I found the automation features very limited, as the software doesn't connect to Linkedin very well.”
How does Stardex enhance your recruitment workflow from top to bottom?
Stardex fills in the gap by maximizing flexibility and intelligence in the entire recruitment process. It offers rich, client-friendly reporting, and customizable pipelines optimal to every unique workflow. Stardex connects email, calendars, and messaging apps into a single integrated system that strays away from app switching which is common among many recruitment platforms.
Pipeline customization tailored to recruiter’s hiring process
With Stardex, recruiters can build pipelines that mirror their exact hiring stages from sourcing to screening, interviews, or client reviews. It offers a flexible table view for all your data which means the platform adapts to your workflow instead of forcing you to adapt to it.
AI Agents that take care of recruiters’ admin work
Recruiters lose countless hours to repetitive admin, but Stardex automates much of this busywork. Its AI agents handle data-heavy tasks such as auto-tagging candidates, summarizing profiles, and updating records with the latest company or career changes. Features like bulk imports with automatic field mapping, duplicate resolution, and “last engagement” tracking ensure no detail slips through the cracks. By taking care of these behind-the-scenes tasks, Stardex frees recruiters to focus on what really matters like building relationships and closing roles.
Automated outreach emails and follow-ups
Stardex automates candidate communication at every stage. You can set up personalized outreach emails, schedule reminders, and let the system send follow-ups based on candidate engagement signals. This reduces manual admin and ensures no candidate slips through the cracks.
Real-time dashboards and custom reports for transparency
Stardex gives recruiters live visibility into their pipelines with real-time dashboards. For client-facing work, you can generate branded reports that clearly show progress, candidate status, and overall performance making it easier to prove value and speed up hiring decisions.
How Stardex connects your tools, not just your data
Integration with Zapier, LinkedIn, email, calendar, and more
From email and calendars to LinkedIn and other recruitment platforms, Stardex integrates directly with a variety of tools used by recruiters daily. Unlike Loxo, Stardex connects seamlessly with Zapier, which means it can plug into thousands of other apps without custom coding. In practice, this lets recruiters automate everyday tasks like sending notifications, updating spreadsheets, or syncing candidate data for smoother, more efficient workflows across the entire recruitment stack.
Reduced app-switching for maximized productivity and efficiency
Every action done in apps such as Gmail, Outlook, or Google Calendar is synced automatically to Stardex. This means that interview invites and candidate emails are all logged and accessible in one platform. This feature reduces “app switching” which is a common issue among recruiters as it compromises productivity and pace in the recruitment process.
What does the migration from Loxo to Stardex involve?
Making the switch doesn’t have to be complicated. We take care of it for you! Stardex provides a structured ATS migration process designed to keep your data secure and your team supported from day one. Here’s what the process looks like:
Getting started and planning
Stardex begins with a deep dive into your firm’s goals, workflows, and current setup. This ensures the migration is structured around how your recruiters already work, so the transition feels seamless. We will ask for access to Loxo in terms of API key, or their full export data, and give you a firm timeline so you feel confident in the process.
Checking and mapping your data
We will audit existing records to pro and suggest any clean up your database. We will do an initial mapping review call to clarify and get your feedback. This step helps maintain data accuracy and ensures candidate histories are carried over without gaps.
Pulling in an initial sample
We will pull in an initial sample of data (typically 5%) into your account. You will then review it. We will spot check records as well to confirm all data related to each candidate, job and company is properly pulled in (including notes, stage changes history and documents/ resumes). Once that looks good, only then we will actually do the full migration.
Migrating the full data
Once aligned, we will migrate the full data. This can take a 1-3 days depending on the amount of data your firm might have in Loxo.
Customizing with other tools
Stardex team assists in tailoring the platform to your agency’s needs — from setting up templates and automation rules to enabling integrations with tools like email, calendars, LinkedIn, and Zapier.
Orientation
Your team will receive guided training sessions and access to live support, helping them quickly adapt to Stardex’s workflows with confidence. The platform is designed to be intuitive, so no one is left struggling to figure it out.
Launching
Once your platform is live, Stardex continues to provide support to help you refine your workflows, answering questions, and ensuring you see value from the platform right away.
What changes after switching to Stardex?
Streamlined workflows for fast-paced recruitment
Stardex supports the entire recruitment lifecycle. From sourcing to client reporting, recruiters can customize pipelines, automate repetitive steps, and manage multiple clients without breaking continuity. This makes it easier to handle complex, high-volume workflows.
Deeper integrations with essential tools
One of Stardex’s biggest strengths is its ability to integrate with tools recruiters already use from Google Meet and calendars to LinkedIn. Most importantly, Stardex integrates with Zapier, allowing recruiters to connect it with thousands of other platforms. This flexibility reduces the need to juggle between systems and keeps data and processes in one place.
Cleaner, recruiter-friendly interface
Where Loxo users often report a “clunky” experience, Stardex offers a simpler, cleaner interface that helps recruiters move faster. Instead of switching in and out of multiple systems, every workflow stays connected inside Stardex from candidate engagement to client updates.
Smarter AI search on top of your own database
Stardex overcomes the limitations that many recruiters experience with Loxo. Its AI search agent lets you rediscover candidates in your database, automatically parse resumes, and apply advanced filters across work history, education, and skills. It also makes it easy to search within resumes and surface the right candidates quickly so you can fully leverage your existing database.
Advanced automation that goes beyond outreach
Automation is also more robust: Stardex can enrich candidate profiles, track engagement, and connect seamlessly with LinkedIn and other recruitment tools.
Stardex AI agents reduce manual admin by automating not only outreach but also data updates, profile enrichment, and engagement tracking. The system ensures you never forget to send a follow-up, so recruiters can spend less time chasing reminders.
Frequently Asked Questions (FAQs) on migrating from Loxo to Stardex
Will I lose candidate data during migration?
The switch to Stardex ATS includes thorough data cleanup and mapping to retain all important information, minimizing risk of data loss.
Is Stardex difficult to learn after Loxo?
Stardex is designed for intuitive use with dedicated training to allow recruiters and HR teams to learn and get up to speed quickly.
Will I have to change all my workflows?
Stardex offers high customization to align with the recruiter or client’s existing processes, maximizing automation and integration.
What support is available post-migration?
Stardex provides continuous support and optimization assistance to ensure users get the most from the services of the platform.
Looking for a smarter recruitment platform?
Choosing the right recruitment platform might be the best decision you’ll ever make as a recruiter. With a system built to handle dynamic workflows, seamless app integrations, and highly efficient automation, Stardex helps your team work faster and smarter.
If you’re ready to move from Loxo or another ATS, book a demo today to learn how Stardex can make your workflow smoother and your hiring stronger.
