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Features

Features

Features

AI-Native Client CRM (Customer Relationship Management) for Executive Search and Recruiting Agencies

Manage Client Relationships, Track Deals, and Win More Business in One Workspace


A modern CRM, or Customer Relationship Management system, built for recruiting agencies and executive search firms. It enables teams to manage client relationships, track business development activity, and organize every deal and interaction in a centralized workspace. Whether handling retained searches or growing a new client pipeline, recruiters can operate with more speed, clarity, and control.

Trusted by

  • VIRTUOSITY

Trusted by

  • VIRTUOSITY

Trusted by

  • VIRTUOSITY

What is a CRM System?


A CRM, or Customer Relationship Management system, helps recruiting and executive search teams manage their client relationships in one place. From tracking deals and outreach to coordinating searches and reporting, a CRM gives full visibility into every client interaction. It helps recruiters stay organized, grow new business, and deliver a premium experience at every stage of the client journey.

Find and Manage New Business Opportunities

Track every client, deal, and search in one place. Use customizable pipelines to stay on top of active and prospective accounts. Spend less time digging through spreadsheets and more time building new client relationships.

Centralize Collaboration and Communication

Log calls, notes, tasks, and reminders in a shared workspace. Everyone on the team has the full context on where each deal stands, what’s been promised, and what needs follow-up. No more silos or missed updates.

Drive Growth with Better Visibility

Real-time dashboards and automated reports make it easy to track performance, forecast fees, and share updates with partners. With the right data at your fingertips, your team can operate with more clarity, confidence, and speed.

Why Recruiting Teams Prefer Our CRM

All-in-One Client Management

Track business development, client interactions, and deal progress from a single, streamlined platform.

Real-Time Collaboration

Share notes, reminders, and updates across your team instantly. Stay aligned on search progress, client feedback, and next steps.

Built to Scale with Your Firm

Whether you're a solo operator or a growing search team, the system adapts to your size and goals without added complexity.

Faster Business Development

Log outreach, manage prospects, and convert leads into retained clients with full visibility and built-in follow-up tools.

Flexible Pipeline Configuration

Customize deal stages, fields, and workflows to fit your firm’s exact process. No rigid templates or one-size-fits-all logic.

Actionable Deal Insights

Monitor pipeline health, forecast fees, and track performance with visual dashboards and automated reporting.

85%

Faster time to hire

Accelerate sourcing and placement with AI-powered automations.

100+

Integrations supported

Seamlessly connects with the tools your team already uses.

83%

Lower tech overhead

Reduce software bloat and consolidate your recruitment stack.

500+

Recruiting teams onboarded

Trusted by growing agencies across the US.

A CRM That Adapts to Any Recruiting Business Model


We support the full spectrum of recruiting and executive search firms with CRM tools that flex to your process. Whether you run retained executive searches, high-volume contingent placements, or niche finance recruiting, this system provides the customization and visibility you need to manage client relationships and win more business.

Executive Search Firms

Manage retained search mandates with full visibility into client communication, deal status, and search progress. Centralize notes, tasks, and updates so every stakeholder is aligned throughout the search lifecycle.

Executive Search Firms

Manage retained search mandates with full visibility into client communication, deal status, and search progress. Centralize notes, tasks, and updates so every stakeholder is aligned throughout the search lifecycle.

Contingent Search Agencies

Track dozens of concurrent deals, from inbound requests to offer acceptance. Quickly move between clients, prioritize active searches, and automate follow-ups for faster placements.

Contingent Search Agencies

Track dozens of concurrent deals, from inbound requests to offer acceptance. Quickly move between clients, prioritize active searches, and automate follow-ups for faster placements.

Boutique Recruiting Agencies

Customize your pipelines, stages, and reporting to reflect your firm’s unique workflows. Whether you focus on tech, GTM, or finance roles, this CRM supports your niche without added complexity.

Boutique Recruiting Agencies

Customize your pipelines, stages, and reporting to reflect your firm’s unique workflows. Whether you focus on tech, GTM, or finance roles, this CRM supports your niche without added complexity.

High-Volume Staffing Teams

Manage client relationships across multiple short-term engagements. Track recurring business, automate reminders, and scale client coverage without missing a beat.

High-Volume Staffing Teams

Manage client relationships across multiple short-term engagements. Track recurring business, automate reminders, and scale client coverage without missing a beat.

Solo and Full-Desk Recruiters

Stay organized across candidates, clients, and deals in one unified view. With built-in automation and AI support, you can focus more on relationships and less on admin.

Solo and Full-Desk Recruiters

Stay organized across candidates, clients, and deals in one unified view. With built-in automation and AI support, you can focus more on relationships and less on admin.

Multi-Team Recruiting Firms

Collaborate across business units, keep shared visibility into key accounts, and generate real-time reporting for partners and leadership. The CRM grows with your team as you scale.

Multi-Team Recruiting Firms

Collaborate across business units, keep shared visibility into key accounts, and generate real-time reporting for partners and leadership. The CRM grows with your team as you scale.

Executive Search Firms

Manage retained search mandates with full visibility into client communication, deal status, and search progress. Centralize notes, tasks, and updates so every stakeholder is aligned throughout the search lifecycle.

Contingent Search Agencies

Track dozens of concurrent deals, from inbound requests to offer acceptance. Quickly move between clients, prioritize active searches, and automate follow-ups for faster placements.

Boutique Recruiting Agencies

Customize your pipelines, stages, and reporting to reflect your firm’s unique workflows. Whether you focus on tech, GTM, or finance roles, this CRM supports your niche without added complexity.

High-Volume Staffing Teams

Manage client relationships across multiple short-term engagements. Track recurring business, automate reminders, and scale client coverage without missing a beat.

Solo and Full-Desk Recruiters

Stay organized across candidates, clients, and deals in one unified view. With built-in automation and AI support, you can focus more on relationships and less on admin.

Multi-Team Recruiting Firms

Collaborate across business units, keep shared visibility into key accounts, and generate real-time reporting for partners and leadership. The CRM grows with your team as you scale.

Testimonials

Customers love us

Nicki Lopes

Virtuosity Partners

We’ve loved using Stardex. The AI tagging in particular blew us away. It’s always challenging to find a tool that effectively helps recruiters manage a two-sided marketplace, but Stardex nails it!

Kyle Caravelli

Fishercat Consulting

After looking at over half a dozen different technology solutions for our recruiting consulting practice, we recently decided to implement Stardex as our internal applicant tracking system and outbound sequencing tool. Not only is Stardex intuitive and effective, but its capabilities have set up our practice for long term scale and success in a profound way. The team is also great; they're extremely responsive and receptive and have been fantastic partners for us!

Dan Hampton

Mission One

If you're in recruiting, Stardex is absolutely a product you should be using. It's incredibly easy to incorporate into your workflow and we have found real time savings allowing us to complete our research many hours faster than before. Stardex is a true force multiplier that gives us increased bandwidth to take on additional clients so essentially it pays for itself.

Juliette Lim

Omna Search

Stardex is by far one of the best and most intuitive ATS tools you can use today. Their chrome plugin is great, contact-finding features are top-in-class, and AI-powered capabilities are very forward-looking. Most importantly, their team is really on top of things - they are responsive, efficient, and just an overall joy to work with.

Mike Ferguson

ATRIZ

Stardex has totally changed the game for us. It’s fast, which is my favorite part, and it’s helped us clean up a lot of our internal processes by doing the heavy lifting behind the scenes. The deal pipeline is great, the UI is smooth and not boring, reporting actually gives you reasons, and it only takes two clicks to add tasks and follow-ups. But honestly, the best part is the team. Sanket and Pranav made the implementation seamless and pretty much did everything for us. This is the first ATS/CRM we’ve used where the whole team is actually happy with it and not complaining, which says a lot.

Testimonials

Customers love us

Nicki Lopes

Virtuosity Partners

We’ve loved using Stardex. The AI tagging in particular blew us away. It’s always challenging to find a tool that effectively helps recruiters manage a two-sided marketplace, but Stardex nails it!

Kyle Caravelli

Fishercat Consulting

After looking at over half a dozen different technology solutions for our recruiting consulting practice, we recently decided to implement Stardex as our internal applicant tracking system and outbound sequencing tool. Not only is Stardex intuitive and effective, but its capabilities have set up our practice for long term scale and success in a profound way. The team is also great; they're extremely responsive and receptive and have been fantastic partners for us!

Dan Hampton

Mission One

If you're in recruiting, Stardex is absolutely a product you should be using. It's incredibly easy to incorporate into your workflow and we have found real time savings allowing us to complete our research many hours faster than before. Stardex is a true force multiplier that gives us increased bandwidth to take on additional clients so essentially it pays for itself.

Juliette Lim

Omna Search

Stardex is by far one of the best and most intuitive ATS tools you can use today. Their chrome plugin is great, contact-finding features are top-in-class, and AI-powered capabilities are very forward-looking. Most importantly, their team is really on top of things - they are responsive, efficient, and just an overall joy to work with.

Mike Ferguson

ATRIZ

Stardex has totally changed the game for us. It’s fast, which is my favorite part, and it’s helped us clean up a lot of our internal processes by doing the heavy lifting behind the scenes. The deal pipeline is great, the UI is smooth and not boring, reporting actually gives you reasons, and it only takes two clicks to add tasks and follow-ups. But honestly, the best part is the team. Sanket and Pranav made the implementation seamless and pretty much did everything for us. This is the first ATS/CRM we’ve used where the whole team is actually happy with it and not complaining, which says a lot.

Testimonials

Customers love us

Nicki Lopes

Virtuosity Partners

We’ve loved using Stardex. The AI tagging in particular blew us away. It’s always challenging to find a tool that effectively helps recruiters manage a two-sided marketplace, but Stardex nails it!

Kyle Caravelli

Fishercat Consulting

After looking at over half a dozen different technology solutions for our recruiting consulting practice, we recently decided to implement Stardex as our internal applicant tracking system and outbound sequencing tool. Not only is Stardex intuitive and effective, but its capabilities have set up our practice for long term scale and success in a profound way. The team is also great; they're extremely responsive and receptive and have been fantastic partners for us!

Dan Hampton

Mission One

If you're in recruiting, Stardex is absolutely a product you should be using. It's incredibly easy to incorporate into your workflow and we have found real time savings allowing us to complete our research many hours faster than before. Stardex is a true force multiplier that gives us increased bandwidth to take on additional clients so essentially it pays for itself.

Juliette Lim

Omna Search

Stardex is by far one of the best and most intuitive ATS tools you can use today. Their chrome plugin is great, contact-finding features are top-in-class, and AI-powered capabilities are very forward-looking. Most importantly, their team is really on top of things - they are responsive, efficient, and just an overall joy to work with.

Mike Ferguson

ATRIZ

Stardex has totally changed the game for us. It’s fast, which is my favorite part, and it’s helped us clean up a lot of our internal processes by doing the heavy lifting behind the scenes. The deal pipeline is great, the UI is smooth and not boring, reporting actually gives you reasons, and it only takes two clicks to add tasks and follow-ups. But honestly, the best part is the team. Sanket and Pranav made the implementation seamless and pretty much did everything for us. This is the first ATS/CRM we’ve used where the whole team is actually happy with it and not complaining, which says a lot.

FAQ

FAQ

FAQ

Frequently Asked Questions

Frequently Asked Questions

What is a CRM in recruiting?

What is a CRM in recruiting?

What is a CRM in recruiting?

How is this different from a regular CRM like Salesforce or HubSpot?

How is this different from a regular CRM like Salesforce or HubSpot?

How is this different from a regular CRM like Salesforce or HubSpot?

Can I generate reports for clients or partners?

Can I generate reports for clients or partners?

Can I generate reports for clients or partners?

Is it easy to customize the CRM to my firm’s workflow?

Is it easy to customize the CRM to my firm’s workflow?

Is it easy to customize the CRM to my firm’s workflow?

Does the CRM integrate with other tools we use?

Does the CRM integrate with other tools we use?

Does the CRM integrate with other tools we use?

Try it out today

Book a demo today to see how Stardex can improve your current workflow.

  • Potentials from your database

    Candidate pipeline

    Target companies

    VP of Eng that we interviewed, had startup exp., 4+ years of SaaS exp, positive feedback from client, but got rejected

    AI Search

    Name

    Jason Murray

    Samir Parikh

    Alex P

    Julia Saveliff

    Lawrence B

    Title

    VP of Engineering

    Head of Regional...

    VP of Engineering

    Member of Tech...

    CTO

    Interviewed last year

    Startup

    experience?

    4+ years of SaaS

    Positive feedback

    Reasoning

    Meets all requirement

    Scaled a YC co, star...

    Interviewed 4x at cl...

    Positive reviews from

    Comp. was too low...

    Tags

    Series A

    +2

    YC Co

    +1

    SaaS

    AI

    AI

    Fintech

    +1

    + Add calcu

    Company

    Clearbit

    Airbnb

    Slack

    Airbnb

    Target

    +

  • VP of Sales that I spoke to last year from Dallas, worked at Series A startup

    Search

    Alex Pike

    VP Sales

    Company

    Jason L

    VP Sales

    Company

    Lindsay H

    VP Sales

    Company

    Alex Pike

    Details

    Saved in 4 searches

    ...has worked in Sales as a high performer

    at various Series A startups...

    SaaS

    Sales

    President Club

    Dallas, TX

    alex-pike

    Navigate

    Actions

    ⌘k

    Open Candidate

Try it out today

Book a demo today to see how Stardex can improve your current workflow.

  • Potentials from your database

    Candidate pipeline

    Target companies

    VP of Eng that we interviewed, had startup exp., 4+ years of SaaS exp, positive feedback from client, but got rejected

    AI Search

    Name

    Jason Murray

    Samir Parikh

    Alex P

    Julia Saveliff

    Lawrence B

    Title

    VP of Engineering

    Head of Regional...

    VP of Engineering

    Member of Tech...

    CTO

    Interviewed last year

    Startup

    experience?

    4+ years of SaaS

    Positive feedback

    Reasoning

    Meets all requirement

    Scaled a YC co, star...

    Interviewed 4x at cl...

    Positive reviews from

    Comp. was too low...

    Tags

    Series A

    +2

    YC Co

    +1

    SaaS

    AI

    AI

    Fintech

    +1

    + Add calcu

    Company

    Clearbit

    Airbnb

    Slack

    Airbnb

    Target

    +

  • VP of Sales that I spoke to last year from Dallas, worked at Series A startup

    Search

    Alex Pike

    VP Sales

    Company

    Jason L

    VP Sales

    Company

    Lindsay H

    VP Sales

    Company

    Alex Pike

    Details

    Saved in 4 searches

    ...has worked in Sales as a high performer

    at various Series A startups...

    SaaS

    Sales

    President Club

    Dallas, TX

    alex-pike

    Navigate

    Actions

    ⌘k

    Open Candidate

Try it out today

Book a demo today to see how Stardex can improve your current workflow.

  • Potentials from your database

    Candidate pipeline

    Target companies

    VP of Eng that we interviewed, had startup exp., 4+ years of SaaS exp, positive feedback from client, but got rejected

    AI Search

    Name

    Jason Murray

    Samir Parikh

    Alex P

    Julia Saveliff

    Lawrence B

    Title

    VP of Engineering

    Head of Regional...

    VP of Engineering

    Member of Tech...

    CTO

    Interviewed last year

    Startup

    experience?

    4+ years of SaaS

    Positive feedback

    Reasoning

    Meets all requirement

    Scaled a YC co, star...

    Interviewed 4x at cl...

    Positive reviews from

    Comp. was too low...

    Tags

    Series A

    +2

    YC Co

    +1

    SaaS

    AI

    AI

    Fintech

    +1

    + Add calcu

    Company

    Clearbit

    Airbnb

    Slack

    Airbnb

    Target

    +

  • VP of Sales that I spoke to last year from Dallas, worked at Series A startup

    Search

    Alex Pike

    VP Sales

    Company

    Jason L

    VP Sales

    Company

    Lindsay H

    VP Sales

    Company

    Alex Pike

    Details

    Saved in 4 searches

    ...has worked in Sales as a high performer

    at various Series A startups...

    SaaS

    Sales

    President Club

    Dallas, TX

    alex-pike

    Navigate

    Actions

    ⌘k

    Open Candidate